Controlled Document Coordinator
| Company: | Unipart Group |
|---|---|
| Salary: | £34,000 |
| Hours: | Full-time |
| Location: | Doncaster, DN4 5PD |
| Job type: | Permanent |
| Posting date: | 29 Jul 2026 |
| Closing date: | 28 Aug 2026 |
Summary
Job Advert
Controlled Document Coordinator
Doncaster
£34,000 per annum, plus 33 days holiday (including bank holidays), pension, bonus, life assurance, employee assistance programme,
wellbeing support, and flexible benefits including cycle to work scheme
About the Role
As the Controlled Document Coordinator you will be responsible for the administration of the Rail Controlled Document Management
(CDM) system covering processes, procedures and other controlled documentation. This includes providing training and coaching to
all Rail sites in relation to CDM, standardisation of documents and ways of working, aligned to The Unipart Way and International
Organisation for Standardisation (ISO).
As part of your key responsibilities you’ll:
* Manages Unipart Rail’s Controlled Document Management system to ensure all documentation is stored, reviewed and maintained in
line with business requirements.
* Manages the documentation review and escalation processes.
* Manages the transition of all documents into CDM and into a standard format.
* Maintain relationships with document controllers and reviewers across the Rail sites.
* Support the development of new process documentation.
* Drive Continuous Improvement within document management and control processes.
* Drive Continuous Improvement in the use of standardised documentation, including reducing the quantity of documents.
* Deliver training and education in the use and requirements of the CDM.
* Manage maintenance and upgrades to the CDM system and reporting.
* Check that incoming documents to CDM meet the agreed standards.
* Complete agreed reporting routines.
* Maintains the performance of documentation control through the use of agreed Key Performance Indicator (KPIs)
* Lead external supplier and quality audits of the supply base, managing non-conformities to closure in line with risk management
priorities, and reviewing the effectiveness of supplier’s internal audit programmes.
* Drive and coach supplier maturity development to deliver effective ‘Right First Time’ and Quality Improvement plans to improve
quality and performance.
* Work with the Procurement team to define process parameters and criteria to ensure supplier process capability is effective to
meet product and process requirements.
* Review supplier manufacturing processes and collaborate with suppliers on process improvement and value enhancement
opportunities.
* Own, manage, and keep relevant the Key Performance/Risk Indicator (KPI & KRI) framework across Procurement, reporting internal
process and external supplier level risk exposures and trends weekly and monthly.
* Act as an advocate of the internal Unipart Way and its tools to deliver continuous improvement of processes and systems.
About You
We’d love you to have the following skills and experience, but please apply if you think you’d be able to perform well in this
role!
* Self-motivated and organised.
* IT literate to a good standard with the ability to adopt automation solutions when required.
* A good attention to detail.
* Able to identify opportunities to improve processes, systems and documentation.
* Comfortable with communicating with cross-functional teams, at all levels of the organisation.
* Confidence to challenge internal teams on their documents that are submitted for publication to the CDM.
* A good understanding of Microsoft and Google applications.
* A working understanding of Quality Management Systems and documentation would be beneficial
* Proven experience of managing and organising digital documentation.
* Experience of working with Quality systems.
* Experience of working in a Warehouse and/or Manufacturing environments.
* Experience of ERP systems (SAP would be beneficial).
* Experience of process mapping and the development of Standard Operating Procedures (SOP)
* Involvement in ISO 9001 certification process would be beneficial
* Experience working in a Lean environment.
* A good level of education (GCSE and above) in Mathematics, Information Technology and English
* Full driving licence is required
* A recognised qualification in Quality/ QMS would be beneficial.
* A recognised qualification in Continuous Improvement techniques would be beneficial.
About Unipart
We are a supply chain performance improvement partner. We Design, Make, Move, and Improve components in our customers’ supply
chains, keeping their operations and assets moving and working better, for longer. Through our commitment to continuously driving
operational efficiencies, we improve performance - saving time, cost, and carbon. Our ambition is to be the driving force behind
efficient, resilient, and sustainable supply chains.
Equality, Diversity, and Inclusion
We believe that a great workplace is one where you can bring your whole self to work. Our recruitment process is designed to be
accessible, inclusive, and based entirely on merit. We define merit through a combination of technical skills and the core
behaviours that help our people thrive at Unipart. We welcome applications from everyone, regardless of background or
circumstances. We are committed to a policy of equal opportunity that exceeds our statutory obligations under the Equality Act
2010 and subsequent legislation. Whether it’s your age, disability, neurodiversity, gender identity, family status, or any other
characteristic that makes you ‘you’ - it is your talent and potential that we value most. Adjustments for you: We want you to
perform at your best. If you require any reasonable adjustments or have specific accessibility needs at any stage of the
application or interview process, please let us know. We are here to support you.