Assistant Medical Secretary | York and Scarborough Teaching Hospitals NHS Foundation Trust


Company:	York Teaching Hospital NHS Foundation Trust
Salary:	£25,760 - £27,476 per annum
Hours:	Full-time
Location:	York, YO31 8HE
Job type:	Permanent
Posting date:	28 Jul 2026
Closing date:	27 Aug 2026

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Summary

We have an excellent opportunity for a motivated and well-organised individual, to join our team as an Assistant Medical Secretary within the Rheumatology Department at York Hospital.

Applications are invited from suitably qualified and experienced candidates to join our busy team, to provide secretarial support to the Rheumatology Consultants and the wider clinical teams.

Excellent administration/secretarial skills and audio-typing experience/qualifications are required, together with demonstrable customer service skills and experience.

You will be involved in supporting a busy clinical service, gaining exposure to complex medical terminology and developing a strong understanding of pathways and patient care processes.

This is an opportunity to build your administrative skills within a supportive and collaborative team, while contributing to the effective and efficient running of a fast-paced clinical department.

We look forward to receiving your application!

You will be responsible for typing clinical and administrative letters, answering telephone enquiries from patients, GPs and colleagues from within the Trust from various staffing groups.

The successful candidate will be required to have good organisational skills, with the ability to prioritise the demands of a busy office and manage their time and workload effectively.

• Utilise strong administrative and audio-typing skills, supported by relevant experience or qualifications, to produce accurate clinical correspondence.

• Print, process, transmit, and distribute patient correspondence and results letters, ensuring deadlines are met and items are sent promptly to the post room where required.

• Offer cross-cover and administrative support to Medical Secretaries across the wider Rheumatology Department when required.

• Undertake a range of general administrative and office duties to support the efficient day-to-day running of the service.

• Demonstrate excellent organisational skills, with the ability to manage and prioritise a varied and demanding workload.

• Maintain effective communication with members of the medical secretary team and wider staff.

• Adhere to strict standards of confidentiality, data protection, and professionalism at all times.

• Communicate clearly and professionally with patients, demonstrating a confident and courteous telephone manner.

For more information about our Trust, please visit:

https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension fordependants

• 27 days holiday rising to 33 days (depending on NHS Trust service)

• Agenerous relocation package of up to 30% of salary (capped at £18k)to support with relocation expensesfor hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/managerat interview stage.

• A variety ofdifferent typesof paid and unpaid leave covering emergency and planned leave

• Confidential advice and support on personal, work,familyand relationship issues, 24/7, from our Employee Assistance Programme

• NHS Car Lease scheme and Cycle to Workscheme

• An extensive range of learning and development opportunities

• Discounts on restaurants, getaways, shopping, motoring,cinemaand financefrom a rangeof providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You areadvised to submityour application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive fromdifferent backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part ofseekingto become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promoteSaBRE- Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

This advert closes on Tuesday 11 Aug 2026

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