Property Administrator (Permanent)
| Company: | UKME |
|---|---|
| Salary: | Not specified |
| Hours: | Full-time |
| Location: | Windlesham, GU20 6HU |
| Job type: | Permanent |
| Posting date: | 28 Jul 2026 |
| Closing date: | 24 Aug 2026 |
Summary
About Us
Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.
The Role
As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.
Key Responsibilities
- Liaise with managers & supervisors on a daily basis reporting any issues that need resolving.
- Use software systems such as Halo to open, update, and close job tickets.
- Manage snagging lists as required.
- Coordinate with maintenance staff for pre-arrival checks and ongoing services.
- Use Excel to organise and track services, meter readings, and maintenance updates.
- Liaise with contractors for reactive services and planned maintenance visits.
- Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
- Ensure all keys are managed securely, including signing in/out and safe storage.
- Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.
- Create and manage a monthly maintenance rota during high seasons.
- Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.
- Liaise with accounts department for all invoice processing as & when required.
- Purchasing of H&S clothing & materials etc as & when requested by property staff.
- Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system
- Resolve queries related to quotations and invoices with contractors and suppliers.
- Maintain and update the asset register for property, plant, and vehicles.
- Oversee the filing system for property compliance certificates and project invoices.
- Create packing lists in Microsoft excel in order manage shipments.
- To distribute or contact the correct people as letters & parcels arrive throughout the day.
- Review and process timesheets for authorisation.
- Provide cover for colleagues when they are out of the office.
- Any tasks or responsibilities as requested by management within the scope of the position.
What We're Looking For
We are seeking a professional with:
- Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
- Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
- Driving Licence: Full, clean driving licence.
What We Offer
- A supportive and collaborative team environment.
- Opportunities for professional growth and continuous learning.
- Competitive salary and benefits package.
Apply Today!
If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.