College Facilities Co-ordinator


Company:	Teaching Vacancies
Salary:	Not specified
Hours:	Full-time
Location:	Sutton, SM1 1DA
Job type:	Permanent
Posting date:	27 Jul 2026
Closing date:	21 Aug 2026

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Summary

What skills and experience we're looking for

We are seeking a College Facilities Co-ordinator to assist at head office with administration, compliance co-ordination, data management and analysis for OHC&AT. Reporting to the College Facilities Co-ordinator, you will build strong relationships with facilities teams, assisting to ensure sites operate efficiently and compliantly.

Key Responsibilities:

Your responsibilities will include:

• Providing comprehensive administrative and operational support to the Estates & Facilities Team.

• Line managing and supporting the Facilities Administrative Assistant, including workload planning, supervision, and performance management.

• Managing the College fleet, ensuring vehicles remain legally compliant with servicing, MOTs, insurance, tax, safety inspections, Permit 19 requirements, driver licence checks, and Blue Badge applications.

• Maintaining accurate fleet records, processing incident reports, monitoring driver logs, coordinating training, and managing vehicle hire arrangements.

• Supporting Facilities Business Partners with work scheduling, staffing coordination, and service delivery monitoring.

• Managing electronic and paper-based records, ensuring documentation is organised, accurate, and readily accessible.

• Supporting the administration and continuous improvement of the iAM Compliant Facilities Helpdesk and Compliance System.

• Uploading service reports, recording meter readings, scheduling planned and reactive maintenance, and auditing helpdesk tasks.

• Monitoring compliance across College sites and supporting actions required to maintain statutory compliance.

• Managing facilities resources, raising purchase orders, and supporting procurement processes.

• Maintaining contract registers, monitoring contractor performance and KPIs, and ensuring Planned Preventative Maintenance (PPM) activities are completed on time.

• Maintaining records for MIDAS certificates, key holders, access controls, alarms, and critical site information.

• Coordinating meetings, taking minutes, maintaining financial records, and supporting the wider Estates & Facilities Team with day-to-day administration.

• College and Academy sites, escalating any missing or overdue items to the Facilities Coordinator.

• Collate, verify, and store all compliance documentation (e.g., certificates, reports, service sheets), assist with maintaining accurate records and databases, analyse compliance data to identify trends or gaps, and support audit, inspection, and reporting preparation.

Key Requirements:

• Maths and English GCSE Grade C/4 or equivalent.

• Experience of Facilities, Compliance, and data management.

• Knowledge of H&S regulations and legislation including COSHH and Risk Assessments.

• Knowledge of MS Office systems, intermediate level.

• Good oral and written communication skills.

What the school offers its staff

OHC&AT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:

Rewards & Benefits:

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.

• Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.

• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)

• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme

• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)

• Other (Season Ticket Loan and Employee Referral Scheme)

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

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