Front Office Manager
Kew Green Hotels
£36,000 to £36,000 a year
PermanentFull time
Charades? Mind reader? Magician? Expert Juggler? Oh, you’re a Front Office Manager! We know that, somehow, you’re able to anticipate what your customer wants before they even know they want it. We also know how tough it is to consistently deliver an outstanding guest experience whilst managing a busy reception, but you make it happen nonetheless, and you somehow never forget those extra touches because it’s all about the details. I guess you’re the kind of person that embraces change as opposed to being scared of it. What you’ll be doing as a Front Office Manager Constantly want to find innovative ways to put a smile on your customer’s face – that’s where embracing change comes in! An upgrade for one of your regulars who have stayed with you five times in the last month and well, why wouldn’t we want to go above and beyond? Ensuring that every guest experiences a safe visit, exceeding all expectations surrounding cleanliness Living and breathing outstanding service, instilling trust in your reception and reservations teams to commit to an outstanding guest experience Driving sales opportunities and maximising revenue and occupancy levels You will lead and develop your outstanding team with a focus on ensuring their efforts all focus on delivering an enhanced experience Keeping up to date with competitor hotels and the local market and seeking new business. What’ll make you a great fit for this Front Office Manager role right It doesn’t matter where you’ve gained your supervisory experience, as long as you have proven leadership experience and incredible customer service abilities You’ll enjoy using tech – we have lots of it to make your life easier and our guests experience more seamless Forward-thinking and innovative Financially and commercially astute You’ll love people – and as a result, have great interpersonal and communication skills Details? You love them! You’ll be incredibly attentive with guests as a result Flexible and able to remain focused on results under pressure and to challenging deadlines Self-motivated and confident Hard-working but FUN! The benefits Discounts across retail, restaurants, events etc (because we know life isn’t just about work) Family and Friends discounts in hotels across the Kew Green Hotels estate Leisure Club / Gym free membership International Travel at Employee Rate for other branded hotels within our brand family (and you’re not just limited to good old Britain – our family has hotels that span all over the world!) Parking on site for free Meals for free on shift – hard work is hungry work! Progression Room to grow, with opportunities across the UK and internationally Uniform provided Flexible attitude and working hours
Area Relief Officer
Staffline
£13.45 to £13.45 an hour
On-siteTemporaryFull time
G4S is currently recruiting an Area Relief Officer to work across a collection of prestigious sites in Sunderland, Peterlee and Newcastle areas. Contract Information: Pay Rate: £13.45 per hour Hours: 42 hours per week Shift Pattern: Days, nights and weekends, 12-hour shifts You must hold a full UK driving licence and your own car is needed for this position as shifts may be allocated at short notice. Your Time at Work As an Area Relief Officer your duties will include: - Meet and greet staff and visitors and ensure they adhere to the required security protocols - Conducting searches where required - Patrolling the premises - Dealing with security incidents - Incident report writing - Gatehouse duties - Reception duties Our Perfect Worker - To be aged 18 or over - To preferably hold a valid door supervisor or security guarding license - Be a great communicator, verbally and written - To have great customer service skills - Knowledgeable with microsoft office platforms Key Information and Benefits - 5.6 weeks paid holiday (8 of these will be in lieu of bank holidays - subject to shift pattern and accrual) - Workplace pension scheme - Life assurance benefit - Contributory healthcare scheme - Eyecare vouchers - Employee discount schemes - Progression, training & development opportunities - Refer a friend scheme - Free uniform provided Job ref: 1G4S (G78) G4S are a recognised Disability Confident Leader Employer, committed to fostering an inclusive workplace where everyone can thrive. They prioritise accessibility, support, and opportunity for all employees. Join their diverse and empowering team today! About Staffline Staffline are working in Partnership with G4S, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Retail Security Officer
Staffline
£12.71 to £16.20 an hour
On-sitePermanentPart time
Retail Security Officer in Midsomer Norton £12.71 - £16.20 per hour Various shifts available SG / DS SIA licence required Job Ref: 1TSSG (T190) Looking for a role where you can build a career and make a real difference every shift? We're looking for Retail Security Officers to join our team in Midsomer Norton. Whether you're experienced or looking to take the next step in your security career, this is a great opportunity to join a supportive team with genuine development opportunities. You'll help create a safe and welcoming environment for customers, colleagues and visitors, while playing an important role in protecting people, property and assets. As part of a leading international security provider, you'll receive ongoing training, support and development from day one, helping you build a rewarding long-term career. Pay and Shift Details - £12.71 - £16.20 per hour (site-based rates may vary) - Various shifts available - Various hours available What You'll Be Doing - Providing a visible security presence on site - Helping keep customers, colleagues and visitors safe - Supporting loss prevention and reducing incidents - Monitoring and reporting incidents using digital systems - Responding calmly and professionally to any issues - Following site procedures, including fire and evacuation processes - Keeping the security area clean and organised - Delivering a friendly, professional service every shift - Carrying out searches in line with site requirements What We're Looking For You'll fit right in if you: - Are aged 18 or over - Hold a valid SIA Door Supervisor or Security Guarding licence - Enjoy working with people and building trust - Communicate clearly and confidently - Stay calm under pressure - Take pride in doing your job properly - Are reliable and willing to learn - Feel comfortable using digital systems and mobile devices - Work well as part of a team Whether you're bringing experience or developing your career in security, we'll support you with training, guidance and ongoing development. This includes induction, on-site training, regular reviews and welfare checks with our management team. What's In It for You? - 5.6 weeks holiday per year - Workplace pension scheme - Full training and ongoing development - Career progression opportunities - Life assurance benefit - Contributory healthcare scheme - Eyecare vouchers - Employee discount schemes - Refer a friend scheme - Free uniform provided At Staffline, we believe good work is about feeling supported, valued and trusted to make a difference. That's why we work with partners who invest in their people and create opportunities to build rewarding careers. Important Information - Staffline is working in partnership with TSS to recruit security roles - TSS is a Disability Confident Leader, committed to creating an inclusive workplace - Staffline does not charge any fees at any stage of the recruitment process - Job adverts are correct at the time of publication, but details may change About Staffline Staffline are working in Partnership with TSS, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Retail Security Officer
Staffline
£15.50 to £15.50 an hour
On-sitePermanentFull time
TSS are looking for a Retail Security Officer in Carlisle, where no two days will be the same and you will have the opportunity to carve out a career with the biggest name in security. Applicants must have an SIA licence. Position: Retail Security Officer Location: Carlisle Pay Rate: £15.50 per hour Hours: Between 8am and 6.30pm Shifts: Various Your Time at Work As a Retail Security Officer your duties include: - To provide a visible uniformed deterrent, to contribute to the safety and security of the client's premises and staff - To carry out Company Policy on loss prevention and ensure the safety of staff and visitors - To lawfully deter potential troublemakers on site - To observe and report incidents using the correct reporting systems - To carry out all duties assigned by the client or manager to whom you are responsible - To ensure site knowledge is kept up to date and developments at local level are identified - To understand and implement any Fire and Safety evacuation procedures - To assist, if required by the Client, with staff and contractor searches - To ensure that the Security base is always maintained in a clean and tidy condition - To conduct yourself, at all times, in a manner which will bring credit to yourself and the Company, ensuring full uniform is worn and SIA licence is clearly displayed Our Perfect Worker It is crucial to have great communication and customer service skills. A lot of admin is digital and paperless, so you'll need to be tech-savvy enough to use our digital devices. Our perfect Retail Security Officer will need to be aged 18 or over, a confident communicator who is a team player with the drive to always provide a friendly and professional service. Join today and you can also enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. Key Information and Benefits - Holidays (dependent on time/ hours worked) - Workplace Pension Scheme - Progression training and development opportunities - Life assurance benefit - Contributory Healthcare Scheme - Eyecare vouchers - Employee Discount Schemes - Refer a friend scheme - Free uniform provided Job Ref: 1TSSG (T135) TSS are a recognised Disability Confident Leader Employer, committed to fostering an inclusive workplace where everyone can thrive. They prioritise accessibility, support, and opportunity for all employees. Join their diverse and empowering team today! About Staffline Staffline are working in Partnership with TSS, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Retail Security Officer
Staffline
£14.70 to £14.70 an hour
On-sitePermanentPart time
TSS are looking for a Retail Security Officer in Merthyr Tydfil, where no two days will be the same and you will have the opportunity to carve out a career with the biggest name in security. Applicants must have an SIA licence. Position: Retail Security Officer Location: Merthyr Tydfil Pay Rate: £14.70 per hour Hours: Various Shifts: Various Your Time at Work As a Retail Security Officer your duties include: - To provide a visible uniformed deterrent, to contribute to the safety and security of the client's premises and staff - To carry out Company Policy on loss prevention and ensure the safety of staff and visitors - To lawfully deter potential troublemakers on site - To observe and report incidents using the correct reporting systems - To carry out all duties assigned by the client or manager to whom you are responsible - To ensure site knowledge is kept up to date and developments at local level are identified - To understand and implement any Fire and Safety evacuation procedures - To assist, if required by the Client, with staff and contractor searches - To ensure that the Security base is always maintained in a clean and tidy condition - To conduct yourself, at all times, in a manner which will bring credit to yourself and the Company, ensuring full uniform is worn and SIA licence is clearly displayed Our Perfect Worker It is crucial to have great communication and customer service skills. A lot of admin is digital and paperless, so you'll need to be tech-savvy enough to use our digital devices. Our perfect Retail Security Officer will need to be aged 18 or over, a confident communicator who is a team player with the drive to always provide a friendly and professional service. Join TSS and you can also enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. Key Information and Benefits - Holidays (dependent on time/ hours worked) - Workplace Pension Scheme - Progression training and development opportunities - Life assurance benefit - Contributory Healthcare Scheme - Eyecare vouchers - Employee Discount Schemes - Refer a friend scheme - Free uniform provided Job Ref: 1TSSG (T46) TSS are a recognised Disability Confident Leader Employer, committed to fostering an inclusive workplace where everyone can thrive. They prioritise accessibility, support, and opportunity for all employees. Join their diverse and empowering team today! About Staffline Staffline are working in Partnership with TSS, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
HSE Officer - Glass
Encirc Ltd -
Elton, Cheshire
£50,000 to £55,000 a year
PermanentFull time
HSE Officer - Glass Elton | Permanent | £50,000 - £55,000 | Mon-Thurs 8am-5pm, Fri 8am-2.30pm (38.75 hours) We are seeking an experienced and highly capable HSE Officer to play a key leadership role in driving health, safety and environmental excellence within our Glass Manufacturing operations. This is more than a coordination role - you will act as a trusted advisor to operational leadership, shaping HSE strategy at a functional level while ensuring robust day-to-day compliance. You will champion our Zero Harm to People and Environment vision, embedding a proactive safety culture and delivering measurable improvements in performance. Key Responsibilities: Partner with plant leadership to embed HSE into operational and strategic decision-making Lead delivery of HSE plans aligned with business objectives and Zero Harm ambition Act as a visible HSE leader, driving a strong, values-led safety culture Ensure full compliance with HSE legislation, standards, and ISO 45001/14001 systems Lead audits, regulatory engagement, and ensure ongoing audit readiness Provide expert guidance, translating legal requirements into practical site controls Lead incident investigations, ensuring robust root cause analysis and lasting solutions Oversee risk management, safe systems of work, and high-risk activities (including PTW and contractors) Use data and KPIs to drive performance, identify trends, and deliver improvement initiatives Conduct audits and inspections, delivering clear insights to senior stakeholders Build HSE capability through coaching, training, and strong workforce engagement Act as a key HSE contact for contractors, visitors, and external stakeholders Benefits: Annual leave package of 25 days plus 8 bank holidays plus the option to buy holidays Free onsite gym for all employees MyBenefits Reward Platform with 100s of discounts at restaurants and retailers Employee Well-being benefits such as the Employee Assistance Programme Pension scheme where the company contributes up to a max 7% Life cover at 3 timesyour annual salary Optional partner life cover Subsidised onsite staff restaurant Free parking onsite Salary sacrifice Electric car scheme Subsidisedonsiteelectric car charging Cycle to work scheme Enhance maternity and paternity leave Liftshare scheme Health cash plan Optional dental insurance Optional Private Medical Insurance Optional critical illness cover Social club About the company At Encirc, we make, fill and move glass. Part of the Vidrala group, we are a market leader in glass container design, manufacturing, bottling and logistics solutions for the UK, Irish and European food and beverages industries. With over 2,000 employees, we operate from our three purpose-built sites: Derrylin, Co Fermanagh; Elton, Cheshire and Bristol. We produce around 3 billion glass bottles and other containers annually and can fill up to 500 million litres of bulk shipped beverages every year. Our collective purpose is to deliver and uphold world-leading sustainable innovation, with great people and a great workplace collaborating on a great future. Joining Encirc means you will be joining a business with a bespoke, 360-approach to the beverage supply chain, spanning filling, warehousing, and logistics. Reducing the road miles and carbon footprint of our customers' products, we are conscious disruptors prioritising sustainability and modern technology. As a forward-thinking and sustainable business, we are committed to achieving zero emissions by 2030. Our Values At Encirc, we’re proud to be a forward‑thinking manufacturer in a world that’s increasingly socially and environmentally conscious. Our culture is built around six core values that sit at the heart of everything we do. They guide how we work, how we make decisions, and how we support one another—helping us create a workplace where everyone can thrive. These values aren’t just words on a wall; they’re lived, shared and championed across the business, shaping our mindset and inspiring us to keep making Encirc great for everyone. Equal Opportunities Encirc is committed to creating a diverse and inclusive environment and welcomes applications from all sections of the community. Every applicant will be evaluated according to skills regardless of age, gender, identity, ethnicity, sexual orientation, disability, or religion. Next steps Click apply, submitting an up-to-date CV tailored to this job opportunity. You can expect to receive an update on your application within two working days. We will contact you via email, so if you don’t hear from us, please check your junk mail. We look forward to hearing from you. #chooseglass
Hostel Support Officer
Ipswich Borough Council - Ipswich, Suffolk
£11,001 to £11,547 a year
On-sitePermanentPart time
To assist the Temporary Accommodation Manager & Temporary Accommodation team in the day-to-day operations of the Councils temporary accommodation within a Hostel environment. Carry out all administrative functions including, maintaining records, preparing statistics, completion of timesheets and data collection, both manual and electronic. Co-ordinate repair works and liaise with contractors relating to the temporary accommodation buildings. Hours of work are 14 per week, worked during office hours on Mondays and Tuesdays based at East Villa, 214 Sidegate Lane, Ipswich. There may be a need to work from different hostel buildings at times. DBS check required for this role. As well as a good salary, we offer a career grade average pension scheme, generous holiday and sick pay entitlements, subsidised parking for work and leisure, public transport discounts, free swimming and gym membership, cycle purchase scheme, plenty of personal and professional development opportunities, flexible working, hybrid working opportunities, Employee Assistance Programme and the opportunity to work with great colleagues. For more information about this role please contact Nicki Baker via email on nicki.baker@ipswich.gov.uk. If you require any assistance or reasonable adjustments during the application or recruitment process, please let us know so that the appropriate arrangements can be put in place. Please download the Job Description and Person Specification to find out more about this role: Job Description and Person Specification Interviews will be held on Thursday 24th September 2026. Early applications are encouraged as we reserve the right to interview candidates who meet the essential criteria prior to the closing date and / or to close the opportunity to applicants once we receive sufficient applications Please note CVs are not accepted.
Front Office Concierge
IHG Hotels & Resorts - Glasgow
PermanentFull time
We are looking for an authentic and driven Part Time Concierge to join us at Kimpton Blythswood Square Hotel & Spa and embrace your unique, best self to provide our guests with heartfelt human connections! At Kimpton Blythswood Square Hotel & Spa we want to deliver a ridiculously personal service to all our guests, whether they are relaxing in our Spa or enjoying sustainably sourced Scottish seafood in our iasg restaurant. As Glasgow’s only 5* Hotel, our team are focussed on providing our guests with 5* service and making heartfelt human connections in our boutique hotel, standing strong in Glasgow’s city centre. As a Concierge, you’ll be 100% you, bringing your authentic personality to everything you do; be the ultimate host, confidently leading yourself and making creative decisions that elevate every interaction; and spark joy, using every tool available to craft meaningful and memorable experiences. What do you need to be a Concierge? Your main duties and responsibilities will be the first point of contact for our guests and ensuring a uniquely personal experience for every guest. You will be providing recommendations within the city for dining, drinking and adventuring! You will deal with queries and guest requests – ensuring all our guests leave with a smile on their face. In addition, you must be able to drive and hold a full UK driving license. What we need from you: Availability to work 30 hours per week, with flexibility to work either 3 x 10-hour shifts or 4 x 8-hour shifts, depending on the needs of the business. The successful candidate will also be willing to work occasional longer shifts when required to support operational demands. Experience working as a Receptionist, Concierge or Guest Services Agent at a 4/5* Hotel is beneficial. Knowledge of the local area, know the good spots for food and drink especially! Passion for interacting with guests, this is a hugely hands on role that requires great personal skills. Drive to produce results, we work together within the Kimpton family to continue to provide our guests with extremely personal experiences and human connection. A warm and authentic personality, with a can-do attitude and commitment to service. Overall, you will be willing to work within our team to embrace our service and delight our guests! Joining the Kimpton family isn’t just about providing our guests with excellent service, we also have secured a spot in Fortune’s ‘100 best companies to work for’ 7 times since 2009, and it is no surprises why ! We can offer you… Financial security - £13.16 per hour, guaranteed hours, paid overtime, a free meal on shift, paid holidays, subsidised unsocial hour travel support and enhanced sick pay! Plus, Tronc paid monthly if in eligible role. Wagestream - a financial wellbeing app giving you the opportunity to save, track and withdraw your pay as you earn it. Growth and development – extensive training, opportunities for career progression across the world, plus 2 paid days volunteering per year with a cause of your choice. Colleague perks - worldwide discounted room rates and discounted F&B whilst on employee rate (IHG has over 6,000 hotels and growing), plus generous friends and family rate. Discounts through our portal on your supermarket shop, experiences and loads of retailers on our perk’s portal. Wellbeing – generous maternity/paternity pay, employee assistance programme available 24/7 and access to mental health first-aiders Hotel specific benefits – Generous discounts in our newly renovated Spa and our F&B outlets (*must be booked according to processes)! You must meet the legal requirements to work in the UK. IHG has been recognised as a ‘Best Employer 2025’ in the UK by Mercer. As a Disability Confident Committed Employer, we are committed to providing an inclusive and accessible recruitment process. Please let us know if you require any adjustments or support at any stage, and your recruiter will assist you accordingly. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, colour, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law. Kimpton Hotels & Restaurants crafts unique destinations that kindle heartfelt human connections. Our bespoke spaces blend spirit, style and delight to create an addictive culture of refined irreverence where locals, visitors & colleagues seamlessly connect. Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
Resident Liaison Officer
Rullion - Cambridge, Cambridgeshire
TemporaryFull time
Resident Liaison Officer Contract Type: Contract Location: Cambridge & surrounding areas Duration: 6 month contract, with possibility for extension Pay Rate: £16.63 - £18.71 per hour Inside IR35 Working Pattern: Full Time - 37 hour per week Start Date: ASAP About the Role We are recruiting for an experienced Resident Liaison Officer (RLO) to support the delivery of energy efficiency and retrofit works across Cambridge and the surrounding areas. Working closely with project delivery teams, contractors, Housing Associations and site managers, you will act as the key point of contact for residents throughout the lifecycle of the works. This is a full RLO position, covering resident engagement, customer service, site coordination, stakeholder management, issue resolution and reporting. You will play a key role in ensuring residents are kept informed, supported and comfortable throughout what can often be disruptive works. A particular focus of the role will be supporting vulnerable residents and customers with disabilities, accessibility requirements or additional support needs. You will need to be confident adapting your communication style, understanding individual circumstances and handling sensitive situations professionally. Key Responsibilities Act as the main point of contact for residents throughout the project lifecycle. Build positive and professional relationships with residents, contractors, Housing Associations and internal stakeholders. Communicate planned works, access requirements, timescales and any changes clearly to residents. Identify and support vulnerable residents, including those with disabilities, accessibility requirements or additional support needs. Adapt communication and engagement approaches to meet individual resident needs and ensure information is accessible and understood. Carry out resident visits and engagement activities across Cambridge and surrounding areas. Manage resident concerns, complaints and technical queries promptly and sensitively. Work closely with site teams and contractors to resolve issues and minimise disruption to residents. Escalate operational, safeguarding, accessibility or customer concerns where appropriate. Use sound judgement when dealing with resident issues, working within delegated authority and escalating matters outside agreed authority levels. Maintain accurate records of resident interactions, issues, actions and outcomes. Coordinate multiple stakeholders and activities across different sites. Contribute to delivering a positive customer journey and strong NPS performance. Provide regular updates and reporting to project and senior stakeholders. Experience & Qualifications Essential Proven experience in resident liaison, customer service or community engagement, ideally within construction, retrofit, housing or green energy. Demonstrable experience working with vulnerable customers, residents or individuals requiring additional support. Experience supporting people with disabilities or accessibility requirements and adapting communication accordingly. Strong organisational and time management skills, with the ability to coordinate multiple site visits and stakeholder communications. Full UK driving licence. CSCS card. Excellent written and verbal communication skills. Confident discussing technical matters with residents and explaining complex information in simple terms. Understanding of site-based operations and construction processes. Comfortable dealing with sensitive or challenging conversations. Experience escalating operational, customer or accessibility-related issues to senior stakeholders. Ability to work within agreed delegated authority and demonstrate good judgement when resolving resident issues. Strong attention to detail and the ability to maintain accurate customer and project records. Desirable Previous experience working with Housing Associations, Local Authorities or Advice Centres. Previous experience working directly with vulnerable residents or communities. Experience supporting residents with disabilities, accessibility needs or other additional requirements. Familiarity with BEIS compliance and Local Authority scheme requirements. Experience working within delegated authority structures or accessibility-focused service delivery. Background in project coordination or support within the retrofit, energy or healthcare sector. Knowledge of reporting tools and customer data input systems, such as MSD. Experience working on energy efficiency, retrofit, insulation, heating or renewable energy projects. What We're Looking For We are looking for a confident, approachable and empathetic Resident Liaison Officer who can build trust quickly and communicate effectively with a wide range of residents. You will need to be organised, resilient and comfortable working across multiple sites and with different stakeholders. Most importantly, you will have a genuine customer-focused approach and the ability to support residents sensitively throughout the delivery of energy efficiency works. PPE, IT equipment, van and fuel provided. Company information: This contract vacancy is being advertised by Rullion Ltd Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates. Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names. We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. INDENG-MW Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
Finance and Contracts Officer
Teaching Vacancies - Totnes, Not recorded
PermanentFull time
What skills and experience we're looking for Do you enjoy bringing order to complex information, keeping important deadlines on track and helping colleagues get things right? This new role offers the opportunity to combine contract administration with a broad range of finance work in a growing multi-academy trust. We are looking for a proactive and adaptable Finance and Contracts Officer to join our central Finance Team. Reporting to the Chief Financial Officer, you will take day-to-day responsibility for the Trust’s contracts register, coordinate renewals and support procurement activity, while ensuring associated purchase orders, budget checks and approvals are in place. You will also contribute across a range of financial processes including purchase ledger, sales ledger, trips and visits, lettings, projects and donations. As we introduce iPlicit, our new financial management system, you will help shape efficient and consistent ways of working at an exciting point in the Trust’s development. What you’ll be doing • Take ownership of the day-to-day accuracy of the Trust contracts register, ensuring key dates, values, responsibilities and supporting documents are complete and up to date. • Work with contract owners to plan renewals, gather requirements, agree timescales and flag action early enough for effective procurement decisions. • Administer quotation exercises, tenders and framework call-offs under appropriate direction, maintaining clear records and a compliant audit trail. • Coordinate contract-related purchase orders, budget checks, authorised budget changes and approvals, and help monitor commitments and expenditure. • Support supplier onboarding, contract mobilisation, performance reviews, variations and closures, escalating concerns when specialist or senior input is needed. • Contribute flexibly to the finance function working across purchase ledger, sales ledger, trips and visits, lettings, projects, donations, reconciliations and other central finance activities. • Use iPlicit, Excel and other Trust systems to maintain accurate information, produce routine reports and improve controls and processes. • Provide responsive and practical support to schools, contract owners, suppliers and colleagues, following actions through and adapting as priorities change. Who we’re looking for You may already work in finance, procurement or contracts, school or business administration, or another operational support role. You do not need to be a qualified accountant or procurement specialist. What matters most is relevant experience, excellent organisation, strong attention to detail, confidence with Excel and business systems, and the ability to keep several workstreams moving. You will communicate clearly, follow actions through and exercise good judgement about when to escalate an issue. Experience of purchase or sales ledger work, contracts registers, tenders, education or the public sector would be useful but is not essential. AAT, CIPS or contract management training would also be welcomed, including candidates keen to work towards a relevant qualification. You must also be able to travel between Trust sites when required. Health and Safety: As an employee of the Academies for Character and Excellence, you have a responsibility to prioritise the health and safety of yourself, your colleagues, and any individuals who may be affected by your work activities. In accordance with our commitment to maintaining a safe and healthy work environment, you are required to adhere to the Trust's health and safety responsibilities. Safeguarding: To be aware of, and follow, the Child Protection and Safeguarding Policy to ensure that children are safeguarded. Safer recruitment: The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. The post holder will be required to undertake a DBS Enhanced Disclosure. Further information about Disclosure & Barring is available from www.homeoffice.gov.uk/dbs. What the school offers its staff The Academies for Character and Excellence is a charitable Trust with a mission of Achieving Excellence through Cultivating Character, Sharing Talents and Pursuing Innovation. Our Trust is an exciting and diverse mix of Church of England and Community Schools within Torbay, Devon and Somerset. We are growing a family of schools that prioritises working together in collaborative partnerships which are mutually supportive and share great practice. We truly value the distinctive character of our schools and believe they should be rooted in the communities which they serve. The Trust is passionate about educating its pupils ensuring every child has an equity of opportunity through the rich holistic character education it provides. The values of the Trust, which are Community, Collaboration, Equity, Uncompromising Excellence and Integrity, are embedded in everyday practice both operationally at board level and also within our teams across the Trust. We are passionate about the innovative curriculum we offer and our collaborative approach to working. Our network of Teams enables our people to have opportunities to develop and flourish within their own field of expertise. Commitment to safeguarding Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.